Resources Hub for Small to Medium Business
Welcome to the Creative Warrior Resources Hub — a curated collection of trusted tools, software, and platforms that we personally recommend to help small businesses thrive online. From project management and automation to social media, SEO, design, and hosting, these resources are designed to save you time, simplify your workflow, and boost your digital presence. Many of the links below are affiliate partnerships, but a lot are free, which means at no extra cost to you, we may earn a small commission if you decide to sign up. Each tool listed has been carefully selected because it provides real value to business owners looking to grow smarter, not harder. If you know of anything that we’re missing send us a message!
- CLAUDE AI – If you’ve ever wished you had a smart, reliable assistant on call 24/7, Claude AI is worth getting to know… or if you’ve ever wanted to automate the repetitive parts of running your business, it is a complete game changer. Claude is one of the most powerful AI assistants available, and it goes well beyond just answering questions. You can use it to build custom workflow processes that save you hours every week, from automating client responses and generating content, to creating structured systems for onboarding, quoting, follow-ups, and team communications. Connect it with tools like Make or Zapier, and you can build smart automations that run in the background while you focus on the work that actually grows your business.
- CHATGPT – Chances are you’ve already heard of ChatGPT, and for good reason. It’s one of the most widely used AI tools in the world and a great starting point if you’re new to AI. Use it to draft content, answer questions, summarise information, brainstorm ideas, and even help plan your business strategy. It’s conversational, easy to pick up, and available on both desktop and mobile so you can use it wherever your workday takes you.
- GEMINI – Gemini is Google’s AI assistant and it comes with some serious creative muscle, particularly when it comes to image generation. If you need to create visuals for your business, social media graphics, concept imagery, product mockups, or just eye-catching content without hiring a designer, Gemini makes it surprisingly simple. Type a description of what you want and it generates custom images in seconds. Beyond visuals, Gemini is also deeply integrated with Google’s suite of tools including Docs, Gmail, and Google Drive, making it a smart choice if your business already runs on Google.
- SCRIBE – A smart tool that automatically creates step-by-step guides and SOPs by recording your screen as you work, saving hours on documentation and training.
- GRAMMARLY – An AI-powered writing assistant that checks spelling, grammar, and tone, ensuring your content is polished and professional.
- CLICKUP* – Our preferred tool for project management, both internally and for our clients to get involved. The free plan is sufficient for solo or small teams. The paid plan is the ultimate powerhouse to streamline your workflow… and your life!
- TAWK.TO* – A free live chat app that lets you connect with visitors in real-time, answer questions instantly, and convert more leads directly from your website. Also includes AI-integrated chatbots or live support representatives for your business.
- AIRTABLE – The easiest way to describe Airtable is that it is a spreadsheet on steroids.
- MAKE – If you want your business tools to talk to each other without you having to lift a finger, Make is where the magic happens. Make is a visual automation platform that lets you connect your favourite apps and build automated workflows, called scenarios, that run in the background 24/7. Think things like automatically sending a welcome email when a new client fills out a form, posting to social media when a new blog goes live, or updating your spreadsheet every time an invoice is paid. You drag, drop, and connect the pieces visually so there’s no coding required, making it far more accessible than it sounds. When combined with AI tools like Claude, the possibilities for automating your business processes are genuinely impressive.
- ZAPIER – Integrate and automate with Zapier workflows so you can reduce your manual or repetitive tasks.
- If you are an existing client, you can access the client portal via this link using the unique username and password we provided you to upload files and tasks: Click here to access the portal.
- If you are a business that is looking for custom solutions to handle client information intake and workflows, we may be able to help with an Ai solution. Send us a message to schedule a brainstorming session.
- Perform a website health check on your business website.
- METRICOOL* – A powerful social media management and analytics tool to plan, schedule, and measure your content across all platforms in one place. Here is the code for 30 free days of premium: STUDY25
- WP SOCIAL NINJA* – A WordPress plugin that integrates social reviews, social feeds, and chat widgets seamlessly into your site for better engagement and trust.
- SOCIAL MEDIA MANAGER* – Sometimes you just need the right person to handle your social media and reduce your workload. There are some great packages available at pricing to suit any business.
- CANVA – The most user-friendly cloud-based graphic design platform out there. Customise ready-made templates or create your own; the design opportunities are endless. Best of all, it’s Australian!
- AFFINITY – A great alternative to Photoshop for high-end photo editing and graphic design.
- PHOTO PEA – Transform your photos with professional-grade tools in a free online photo editor that works right in your browser. No downloads, no hassle, works on all devices with full PSD support.
FREE STOCK IMAGE WEBSITES:
- WISE STAMP* – Supercharge your email signature and create professional, branded email signatures with clickable links and banners that help you market your business in every email.
- KLAVIYO – The best and most powerful email marketing platform for eCommerce businesses. A bit of a learning curve to set up, but the return on investment will make it all worthwhile!
- MAILERLITE – A very affordable and user-friendly email marketing platform that will meet most service-based businesses’ needs.
- MAILCHIMP – Easy to set up, intuitive and user-friendly. Mailchimp has it all and is suitable for both service and product based businesses.
- APPSUMO* – A marketplace for software deals for your business and personal life.
- SCRIBE – A smart tool that automatically creates step-by-step guides and SOPs by recording your screen as you work, saving hours on documentation and training.
- GRAMMARLY – An AI-powered writing assistant that checks spelling, grammar, and tone, ensuring your content is polished and professional.
- STRIPE – A leading online payment processor that makes it easy to accept secure payments on your website from customers worldwide.
- RANK MATH SEO* – A WordPress SEO plugin that helps optimise your site content, keywords, and technical SEO for higher search engine rankings with fully featured AI integration.
- ZOOM – Our go-to for video conference calls, screensharing and video recording. We use Zoom daily for things like team and client meetings as well as live workshops.
- LOOM – Record your screen and share the link with anyone, all without taking up storage space on your own computer.
- FLEXCLIP* – An easy-to-use online video maker with templates, stock assets, and editing tools to create professional videos in minutes.
- CAPCUT* – A free, versatile video editing app primed for social media content creation with powerful features like captions, effects, and transitions — great for social content.
- SITEGROUND* – A reliable web hosting provider known for speed, security, and excellent support, perfect for WordPress websites.
- CRAZY DOMAINS* – Affordable domain registration and hosting services with simple tools to get your business online quickly.
Real Results, Real Feedback!
Here’s what Kate from The Graze Cartel WA & Grounded Cafe had to say about working with us on their new website.
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